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Transmittal of Wage and Tax Statements (Info Copy Only)
Attention:You may file Forms W-2 and W-3 electronically on the SSA’s EmployerW-2 Filing Instructions and Information web page, which is also accessibleat www.socialsecurity.gov/employer. You can create fill-in versions ofForms W-2 and W-3 for filing with SSA. You may also print out copies forfiling with state or local governments, distribution to your employees, andfor your records.Note: Copy A of this form is provided for informational purposes only. Copy A appears inred, similar to the official IRS form. The official printed version of this IRS form is scannable,but the online version of it, printed from this website, is not. Do not print and file Copy Adownloaded from this website with the SSA; a penalty may be imposed for filing forms thatcan’t be scanned. See the penalties section in the current General Instructions for FormsW-2 and W-3, available at www.irs.gov/w2, for more information.Please note that Copy B and other copies of this form, which appear in black, may bedownloaded, filled in, and printed and used to satisfy the requirement to provide theinformation to the recipient.To order official IRS information returns such as Forms W-2 and W-3, which include ascannable Copy A for filing, go to IRS’ Online Ordering for Information Returns andEmployer Returns page, or visit www.irs.gov/orderforms and click on Employer andInformation returns. We’ll mail you the scannable forms and any other products you order.See IRS Publications 1141, 1167, and 1179 for more information about printing these taxforms.DO NOT STAPLEa Control number33333For Official Use Only:OMB No. 1545-0008b941MilitaryKind of Payer(Check one)Hshld.emp.CT-1943944Medicaregovt. emp.d Establishment numberKind of Employer(Check one)None apply501c non-govt.State/localnon-501cState/local 501cThird-partysick pay(Check ifapplicable)Federal govt.1 Wages, tips, other compensation2 Federal income tax withhelde Employer identification number (EIN)3 Social security wages4 Social security tax withheldf Employer’s name5 Medicare wages and tips6 Medicare tax withheld7 Social security tips8 Allocated tipsc Total number of Forms W-210 Dependent care benefits911 Nonqualified plans12a Deferred compensationh Other EIN used this year13 For third-party sick pay use only12b15 State14 Income tax withheld by payer of third-party sick payg Employer’s address and ZIP codeEmployer’s state ID number16 State wages, tips, etc.17 State income tax18 Local wages, tips, etc.19 Local income taxEmployer’s contact personEmployer’s telephone numberEmployer’s fax numberEmployer’s email addressFor Official Use OnlyUnder penalties of perjury, I declare that I have examined this return and accompanying documents, and, to the best of my knowledge and belief, they are true, correct, andcomplete.Signature:FormW-3Date:Title:Transmittal of Wage and Tax Statements2024Department of the TreasuryInternal Revenue ServiceSend this entire page with the entire Copy A page of Form(s) W-2 to the Social Security Administration (SSA).Photocopies are not acceptable. Do not send Form W-3 if you filed electronically with the SSA.Do not send any payment (cash, checks, money orders, etc.) with Forms W-2 and W-3.ReminderSeparate instructions. See the 2024 General Instructions for FormsW-2 and W-3 for information on completing this form. Do not file FormW-3 for Form(s) W-2 that were submitted electronically to the SSA.Purpose of FormComplete a Form W-3 transmittal only when filing paper Copy A ofForm(s) W-2, Wage and Tax Statement. Don’t file Form W-3 alone. Allpaper forms must comply with IRS standards and be machine readable.Photocopies are not acceptable. Use a Form W-3 even if only onepaper Form W-2 is being filed. Make sure both the Form W-3 andForm(s) W-2 show the correct tax year and employer identificationnumber (EIN). Make a copy of this form and keep it with Copy D (ForEmployer) of Form(s) W-2 for your records. The IRS recommendsretaining copies of these forms for 4 years.When To File Paper FormsE-FilingMail Form W-3 with Copy A of Form(s) W-2 by January 31, 2025.The SSA strongly suggests employers report Form W-3 and Forms W-2Copy A electronically instead of on paper. The SSA provides two freee-filing options on its Business Services Online (BSO) website.• W-2 Online. Use fill-in forms to create, save, print, and submit up to50 Forms W-2 at a time to the SSA.• File Upload. Upload wage files to the SSA you have created usingpayroll or tax software that formats the files according to the SSA’sSpecifications for Filing Forms W-2 Electronically (EFW2).W-2 Online fill-in forms or file uploads will be on time if submitted byJanuary 31, 2025. For more information, go to www.SSA.gov/bso. Firsttime filers, select “Register”; returning filers, select “Log In.”Where To File Paper FormsSend this entire page with the entire Copy A page of Form(s) W-2 to:Social Security AdministrationDirect Operations CenterWilkes-Barre, PA 18769-0001Note: If you use “Certified Mail” to file, change the ZIP code to“18769-0002.” If you use an IRS-approved private delivery service, add“ATTN: W-2 Process, 1150 E. Mountain Dr.” to the address and changethe ZIP code to “18702-7997.” See Pub. 15 (Circular E), Employer’s TaxGuide, for a list of IRS-approved private delivery services.For Privacy Act and Paperwork Reduction Act Notice, see the separate instructions.Cat. No. 10159Y
2024 Form W-3
Extracted from PDF file 2023-federal-w-3.pdf, last modified October 2023
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More about the Federal W-3Individual Income TaxEstimatedTY 2023
Complete a Form W-3 Transmittal only when filing paper Copy A of Form(s) W-2, Wage and Tax Statement. Don't file Form W-3 alone. All paper forms must comply with IRS standards and be machine readable. Photocopies are not acceptable. Use a Form W-3 even if only one paper Form W-2 is being filed. Make sure both the Form W-3 andForm(s) W-2 show the correct tax year and Employer Identification Number (EIN). Make a copy of this form and keep it with Copy D (For Employer) of Form(s) W-2 for your records. The IRS recommends retaining copies of these forms for four years.
We last updated the Transmittal of Wage and Tax Statements (Info Copy Only) in February 2024,so this is the latest version of W-3, fully updated for tax year 2023. You can download or print current or past-year PDFs of W-3 directly from TaxFormFinder.You can print other Federal tax forms here.
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Related Federal Individual Income Tax Forms:
TaxFormFinder has an additional 774 Federal income tax forms that you may need, plus all federal income tax forms.These related forms may also be needed with the Federal W-3.
| Form Code | Form Name |
|---|---|
| Form W-3 | Transmittal of Wage and Tax StatementsEstimated |
| Form W-3C | Transmittal of Corrected Wage and Tax Statements |
| Form W-3SS | Transmittal of Wage and Tax Statements |
| W-3(PR) | Informe de Comprobantes de Retencion (Info Copy Only)Estimated |
| W-3 (PR) Instructions | Instructions for Form W-3PREstimated |
| Inst W-2 and W-3 | Instructions for Forms W-2 and W-3, Wage and Tax Statement and Transmittal of Wage and Tax StatementsTax Return |
| W-3SS | Transmittal of Wage and Tax Statements (Info Copy Only)Tax Credit |
View all 775 Federal Income Tax Forms
Form Sources:
The Internal Revenue Service usually releases income tax forms for the current tax year between October and January, although changes to some forms can come even later.We last updated Federal W-3 from the Internal Revenue Service in February 2024.
Show Sources >
- Original Form PDF is https://www.irs.gov/pub/irs-pdf/fw3.pdf
- Federal Income Tax Forms at https://www.irs.gov/forms-instructions-and-publications
- Federal Internal Revenue Service at http://www.irs.gov/
W-3 is a Federal Individual Income Tax form. While most taxpayers have income taxes automatically withheld every pay period by their employer, taxpayers who earn money that is not subject to withholding (such as self employed income, investment returns, etc) are often required to make estimated tax payments on a quarterly basis. Failure to make correct estimated payments can result in interest or penalties.
About the Individual Income Tax
The IRS and most states collect a personal income tax, which is paid throughout the year via tax withholding or estimated income tax payments.
Most taxpayers are required to file a yearly income tax return in April to both the Internal Revenue Service and their state's revenue department, which will result in either a tax refund of excess withheld income or a tax payment if the withholding does not cover the taxpayer's entire liability. Every taxpayer's situation is different - please consult a CPA or licensed tax preparer to ensure that you are filing the correct tax forms!
Historical Past-Year Versions of Federal W-3
We have a total of four past-year versions of W-3 in the TaxFormFinder archives, including for the previous tax year. Download past year versions of this tax form as PDFs here:
2023 W-3
2024 Form W-3
2022 W-3
2022 Form W-3
2021 W-3
2021 Form W-3
2019 W-3
2019 Form W-3
TaxFormFinder Disclaimer:
While we do our best to keep our list of Federal Income Tax Forms up to date and complete, we cannot be held liable for errors or omissions. Is the form on this page out-of-date or not working? Please let us know and we will fix it ASAP.
